How InvoiceTracker Works
From email connection to accounting software integration in 4 simple steps. Our AI handles the complexity so you don't have to.
The Complete Process
Understanding how InvoiceTracker transforms your invoice management
Connect Your Email
Securely link your Outlook or Gmail account using OAuth 2.0 authentication
Key Features:
- One-click OAuth connection - no passwords stored
- Works with Outlook, Gmail, Exchange, and IMAP
- Multiple email accounts supported
- Automatic token refresh for seamless access
Security & Privacy
Your email credentials are never stored on our servers. We use industry-standard OAuth 2.0 for secure authentication.
AI Monitors Your Emails
Our advanced AI continuously scans incoming emails for invoices and receipts
Key Features:
- 99.8% accuracy with machine learning
- Natural language processing for context understanding
- Computer vision for attachment analysis
- Learns from your business patterns over time
Security & Privacy
Email content is processed in real-time and never permanently stored. All data is encrypted in transit and at rest.
Smart Data Extraction
Extract key information like amounts, dates, vendor details, and line items
Key Features:
- Invoice numbers and reference codes
- Due dates and payment terms
- Vendor information and contact details
- Line items with quantities and prices
- Tax amounts and totals
- Currency detection and conversion
Security & Privacy
Extracted data is validated against multiple sources and stored with bank-level encryption.
Export Everywhere
Automatically sync to your accounting software or export in your preferred format
Key Features:
- Direct integration with Xero, QuickBooks, Sage
- Export to CSV, Excel, Google Sheets
- API access for custom integrations
- Scheduled exports and real-time sync
- Custom field mapping and categorization
Security & Privacy
All integrations use secure APIs with proper authentication. Data transmission is encrypted end-to-end.
The AI Behind the Magic
Understanding how our artificial intelligence achieves 99.8% accuracy
Natural Language Processing
Advanced NLP understands context, terminology, and business language patterns to identify invoices accurately.
Computer Vision
OCR and image analysis extract data from PDF attachments and embedded images with pixel-perfect accuracy.
Machine Learning
Continuous learning from your business patterns improves accuracy over time and reduces false positives.
Advanced Features
Powerful capabilities that make invoice processing effortless
Multi-Language Support
Process invoices in 15+ languages including English, Spanish, French, German, and more
Smart Duplicate Detection
Automatically identifies and flags potential duplicate invoices to prevent double payments
Custom Workflows
Set up approval chains, automatic categorization, and routing based on your business rules
Real-time Notifications
Get instant alerts for new invoices, due dates, and payment reminders
Audit Trail
Complete history of all invoice processing activities for compliance and tracking
Team Collaboration
Share invoice processing with team members and set role-based permissions
Seamless Integrations
Connect with the accounting software you already use and love
Xero
Direct sync with chart of accounts
QuickBooks
Real-time invoice creation
Sage
Automated data entry
FreshBooks
Expense tracking integration
Wave
Small business accounting
Zoho Books
Complete business suite
Don't see your software? We're always adding new integrations.
View All Integrations →Enterprise-Grade Security
Your financial data deserves the highest level of protection
Ready to Automate Your Invoice Processing?
Join thousands of businesses who have streamlined their invoice tracking with InvoiceTracker
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